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Cancellation & Refunds

Plans change. Here is exactly when you can cancel, what you get back, and how long it takes. Last updated July 2026.

1. What you are buying

We sell travel services — tours, transfers, charters, entry tickets, camps and multi-day itineraries. Nothing physical is shipped, so this policy is about cancelling a booking, not returning goods.

Legal entity
XENEVA TRAVELS PRIVATE LIMITED
Registered office
TOP FLOOR OFFICE NO 502, 1/56-D, Lalita park, Laxmi Nagar, East Delhi, Delhi - 110092.
GSTIN
07AAACX5779N1ZI
Email
support@xenevatravels.com

2. Cancellation windows

The cut-off for each journey is shown on its listing and on your voucher. Where a listing does not state otherwise, these defaults apply:

Type of journeyFree cancellation untilAfter that
Day tours, walking tours, city sightseeing24 hours before startNo refund
Private transfers and car charters24 hours before pickupNo refund
Attraction and monument tickets48 hours before the visit dateNo refund — tickets are issued in your name
Overnight camps and desert stays72 hours before check-in50% refund up to 24 hours, then none
Multi-day tours (2–7 days)7 days before departure50% refund up to 72 hours, then none
Luxury rail journeys30 days before departureAs per the rail operator's terms, stated on the listing

Longer windows on camps, multi-day tours and rail exist because rooms, berths and permits are reserved in your name and cannot be resold at short notice.

3. When you get a full refund regardless

  • We cancel. If we or the operator cannot run the journey, you receive 100% back — or an alternative date, if you prefer.
  • Events outside anyone's control. Monument closure, a government restriction, unsafe weather or civil disruption that stops the journey running: full refund of the affected portion.
  • Duplicate payment. Charged twice for the same booking: the duplicate is returned in full.
  • Payment taken but no booking created. Money debited with no voucher issued: returned in full.
  • Materially different from the listing. If what was delivered differs substantially from what was described, tell us within 7 days and we will refund in proportion to the shortfall.

4. When a refund does not apply

  • You do not turn up at the pickup point, or arrive too late for the journey to run.
  • You cancel after the window in section 2 has closed.
  • You leave a journey part-way through by choice.
  • The journey ran as described and you were dissatisfied with something outside the operator's control — such as weather during an outdoor activity that still went ahead.
  • A journey is ended early because of unlawful or unsafe behaviour by a traveller.

5. Moving your dates instead

Often better than cancelling. Provided you tell us before the cancellation window closes and the new date is available, we will move a booking once at no charge. Ask through the Contact page with your booking reference.

6. How to request a refund

  1. Contact us through the Contact page, or email support@xenevatravels.com.
  2. Quote your booking reference (it looks like XEN260730ABCDE) and the email you booked with.
  3. Tell us briefly why you are cancelling. For a service issue, send it within 7 days of the travel date with any photographs.

7. Timelines

StageTimeline
We acknowledge your requestWithin 2 working days
We decide and tell you the outcomeWithin 5 working days
Approved refund initiated with our gatewayWithin 5 working days of approval
Money back in your accountA further 5–7 working days, depending on your bank

8. How refunds are paid

Always to the original UPI account or payment instrument used for the booking, in Indian Rupees, processed through MMADPay. We do not refund to a different account, and we do not issue credit notes or store vouchers in place of money.

Where a coupon was applied, the refund is of the amount you actually paid. GST is refunded in the same proportion as the amount returned.

9. Failed and pending payments

If a payment fails, nothing is charged. Where a bank has debited you against a failed transaction, the reversal is automatic and normally lands within 5–7 working days. If it does not, tell us with your booking reference and the UPI transaction ID and we will chase it with the gateway.

10. If you are not satisfied with the outcome

Escalate through our Grievance Cell, where our grievance officer Krishna will review it. Nothing in this policy limits your rights under the Consumer Protection Act, 2019.